ADMINISTRATIVE OFFICER III (2024)

Introduction


ADMINISTRATIVE OFFICER III (1)

"Together, we are building a stronger Maryland."

- Governor Wes Moore

Do you want to join a dynamic, innovative team? Join one of the State of Maryland’s largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it’s an opportunity to support and impact our large workforce, help ensure the public safety of Maryland’s residents and change the lives of returning citizens.

Visit our website to learn more about the work we dohttps://dpscs.maryland.gov/


The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

15

LOCATION OF POSITION

Carroll County

7310 Slacks Road

Sykesville, MD 21784

POSITION DUTIES

This position is responsible for the development, delivery, revision and implementation of all Emergency Vehicle Operations training objectives, practical exercises and evaluations in support of all the Police and Correctional Training Commissions, Emergency Vehicle Operations programs administered by staff assigned to the Drivers Training Unit. This is a professional training administrator/coordinator/instructor position within the Maryland Police and Correctional Training Commissions, Driver Training Unit. The Driver Training Unit is responsible for providing C.O.M.A.R. mandated Entry Level, In-Service, Instructor Certification and continuing education to Police and Correctional professionals throughout the Maryland and other jurisdictions. The selected candidate will research, identify, design, develop, organize, implement, coordinate, instruct, manage and evaluate the delivery of all programs within the Emergency Vehicle Operations courses of study.

Develop, deliver and/or facilitate professional emergency vehicle operations training for law enforcement and correctional personnel. Present instruction (classroom and practical) in EVOC training programsconducted at the DTF.

  • Prepare evaluations of student’s performance and written records andfiles. Develop, setup, clear, adjust, etc. practical course training exercises.
  • Familiarize self with all content for DTU lesson plans and programs.
  • Supervise Allied Department Instructors while they are conducting theirown training programs at the DTF.
  • Assure accountability of DTF equipment utilized during trainingexercises, (helmets, radios, first aid equipment, stopwatches, tire pressuregauges, vehicle fluids, keys, training vehicles, etc.) and report vehicle,equipment and facility maintenance needs, as soon as aware of, to assuresafe operations of such and of the facility.
  • Assist with maintenance of DTF equipment and facility as the need arisesand directed by the Administrator and/or Senior Instructor.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered.Include clear and specific information on your application regardingyour qualifications.

1. One year of experience instructing for a police academy or police in-service training program.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicantswho possess the following preferred qualification(s).Include clear and specific information on your application regardingyour qualifications.

1. Possess an Emergency Vehicle Operations Instructor Certification from MPCTC or are able to achieve such a certification within six months of beginning employment.

2. Possess an Academic Instructor’s Certification from MPCTC or are able to achieve such a certification within six months of beginning employment.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.We will not consider information submitted after this date.Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on theeligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.It is important that you provide complete and accurate information on your application.Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unableto apply online, the paper application and supplemental questionnaire maybe emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing datefor the recruitment.

If you are submitting additional information, the preferred method isto upload it with your application. All uploaded additional informationmust be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.govreferencing the recruitment number in the subject line, or fax to410-484-5928(providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Onlyadditional materials that are requested will be accepted for thisrecruitment.

For questions regarding this recruitment, please contact the Departmentof Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Wayne Davis

wayner.davis@maryland.gov 410-967-3174

If you are having ifficulties with submitting your onlineapplication, please contact the DBM Recruitment and Examination Division atApplication.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed torecruiting, retaining, and promoting employees who are reflective of theState's diversity.

ADMINISTRATIVE OFFICER III (2024)

FAQs

How to answer interview questions for an Administrative Officer? ›

How to answer these common Admin Interview Questions
  1. "I understand the importance of safeguarding sensitive information. ...
  2. "In my previous role, we faced a sudden increase in workload due to staff shortages. ...
  3. "When dealing with difficult colleagues or clients, I believe in maintaining a calm and professional approach.

What is the role of an Administrative Officer III? ›

Responsible for performing administrative staff assignments and office management work for a departmental division or institution, particularly in assisting a higher-level administrator with the management of the agency.

What is admin level 3? ›

This training programme aims to provide training in the core Office Administration skills and knowledge that are needed in a modern office environment. It will develop the technical skills and knowledge that are required to be a successful Administrative Assistant or a similar type of job title.

How to answer tell me about yourself for administrative assistant? ›

Example Answer:

I pride myself on being a well-rounded administrative assistant. I have experience with various computer programs, including Trello, Asana, and HubSpot. I'm also confident in managing large project schedules and handling communications internally and externally.

What is your greatest strength in Administrative Officer? ›

Some of the greatest strengths of an administrative assistant include excellent organisational and time-management skills, attention to detail, strong communication and interpersonal abilities, the ability to multitask and prioritise effectively, proficiency in various computer software programs and office equipment, ...

Why should we hire you as an Administrative Officer? ›

I am positive, I have excellent communication skills, I am high organised, and my time management skills are exceptional. I understand how important this role is to the effective operation of your department, and I can assure you I will not only be able to hit the ground running but I will work at fast pace, too.

What is level 3 in office administration? ›

This Level 3 Diploma in Office Administration is designed to equip you with higher-level knowledge and skills to plan, organize, coordinate and control all office activities – from maintaining office supplies to preparing for an internal audit.

What is a Grade 3 administrator? ›

Main Duties and Responsibilities

Coordinate and support administrative tasks and processes across the team or business unit. 2. Provide support to groups and committees including notetaking, minuting and subsequent preparation of minutes as appropriate. 3. Diarise and arrange meetings, events, etc.

What does administrative assistant III mean? ›

The Administrative Assistant III is the primary or lead departmental administrative support position in a department and has primary responsibility for a wide variety of complex and difficult processes.

What is a good answer for what is your weakness? ›

So as a recap, the four answers that you can give when being asked, what are your greatest weaknesses, are, I focus too much on the details, I've got a hard time saying no sometimes, I've had trouble asking for help in the past, and I have a hard time letting go of a project.

Why should we hire you? ›

A: When answering, focus on your relevant skills, experience, and achievements that make you the best fit for the role.You should hire me because I am a hard worker who wants to help your company succeed. I have the skills and experience needed for the job, and I am eager to learn and grow with your team .

How do you handle stress and pressure? ›

These tips may help you keep stress at bay:
  1. Keep a positive attitude.
  2. Accept that there are events that you cannot control.
  3. Be assertive instead of aggressive. ...
  4. Learn to manage your time more effectively.
  5. Set limits appropriately and say no to requests that would create excessive stress in your life.
Sep 12, 2023

How do you answer an administrator interview question? ›

Tips When Answering Administration Interview Questions
  1. Prepare examples demonstrating your skills: A great tip when preparing your interview answers is to think of situations where you have demonstrated your skills successfully. ...
  2. Show Your Abilities: Prepare answers which show your ability to complete common tasks.

How do I prepare for an administrative interview? ›

5 key admin job interview tips
  1. Refamiliarise yourself with the job description. ...
  2. Research the company. ...
  3. Prepare specific answers to interview questions. ...
  4. Prepare your own interview questions. ...
  5. Plan your interview attire.

How to prepare for an Administrative Officer? ›

Key skills for an administrative officer include communication and interpersonal skills, organisational abilities, problem-solving skills and attention to detail. Familiarity with office management procedures and basic accounting principles is significant.

Why do you want to be an administrative answer? ›

I thrive in jobs that need careful planning and organization. As an administrative assistant, I'm eager to use my attention to detail to make daily tasks more efficient. I love creating smooth processes and helping teams work well together, which fits perfectly with this role.

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